Click Here for Fall Heritage Festival '23 Vendor Applications and Information Button Text

About Vending at Homeplace Events:

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Pictures of the Vending Spaces
Campus Map 
​Vending Policies
About Craft Vending
​About Food Vending
Sign up for our Vendor Mailing List

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Spring Plow Day Vendor Fees 

Craft Vendors
Early Registration
$50 per space in Tobacco Barn
​(not available for demonstrators or non-profits
$35 for all other craft vending locations

​After Early Deadline
​$60 per space in Tobacco Barn
$45 for all other craft vending locations.

Food Vendors
​Early Registration
$75 per 220V front space $50 per 110V space 

After Early Deadline
$85 per 220V
$60 per 110V​

Spring Plow Day and General Festival Vendor Policies​

• Festivals will be held rain or shine.
• Set up can begin at 4:00pm Eastern the day before the festival. There is no security overnight.
• ​Staff will arrive at approximately 7:00am Eastern on the day of the festival
• Spaces will be marked in advance, so vendors may arrive as early as they wish.
• ​There will be no refund of fees due to bad weather or cancellations by the vendor, but you may deduct your fee as a donation to Homeplace, a 501(c)(3) organization. 
• Parking is free for all vendors.
• ​After unloading near their vending area, vendors and demonstrators will have assigned parking areas as close to their vending area as is practical.
• Each vendor will have a pre-designated approximately 12x12 foot vending space marked in advance with a name card for the vendor.
• ​All vendors must set up in their designated space.
• Booths for nonprofits are half-price (Tobacco Barn spaces are not available for demonstrators or non-profits)​

Craft Vendors

• Spaces are first come, first serve.
• Vendors preferring lawn spaces may bring their own tents.
• Homeplace does not provide tables or chairs to vendors
• Demonstrators may vend free of charge but may not use a space in the tobacco barn.

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Sales restrictions:
Original/handmade arts and crafts only, (no resale items)
The sale of food or water is restricted to food vendors (candy, jams, and jelly or other take-home edible items are OK)
Live plants may be sold if nicely potted and identified with growing instructions.

Silent Auction:

• Our festivals are fundraisers for our organization.  We humbly, and respectfully ask our vendors to consider making a donation of a product or collection of products equaling a maximum value of $25 to be entered into a silent auction to support Homeplace on Green River. Items will be displayed in the metal building near Homeplace merchandise and can be bid on over the day.  If making a donation, please bring your item to the metal building before 8:30 am the day of the event.
  
• Vendors are NOT OBLIGATED to make a donation.
• There is no fee for demonstrators, but we do require a completed registration form and would be honored to receive a donation item for our auction.

Food Vendors

• Food Vendors must be in the “food court” area unless a different location has been worked out with the Program Director.
• Spaces are first come first served and will be marked with flagging the day before the event.
• Spaces are to be set in “staggered” positions so that guests have a visual of all the options available.  See diagram
• If possible, trailers should be backed into the spaces so that the tongues face away from the food court area to avoid people bumping them and possible injury.

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Volunteer Meal Tickets

• Volunteers for our event will be given meal tickets to use at the food vendors.  
• Food vendors are NOT OBLIGATED to accept tickets and may decline. 
• Each ticket will be worth $10 and is not exchangeable for cash.  
• Tickets can be used to purchase items of $10 or less.  
• Change is not to be given by the vendor.  
  • For example, if a food item is $8, the vendor will take 1 ten dollar ticket and give no change.  If the item is $12, the vendor will require the ten-dollar ticket as well as 2 more dollars from the volunteer.  At the end of the day, the program director will collect tickets from the food vendors. Reimbursement via check will be mailed the following week.
• Our festivals are fundraisers for our organization.  We humbly, and respectfully ask our food vendors to consider donating a portion of reimbursement for volunteer meal tickets to Homeplace. This is completely optional, and food vendors are under no obligation to do so.

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To help Vendors plan, here is a layout of our campus for festivals. The red labels typical are vending spaces for Spring Plow Day and Fall Heritage Festival.

Here is a slide show of different vending spaces to help vendors plan and make choices when they reserve vendor space. 

We have vending opportunities several times a year for our local and regional crafts people, artisans, demonstrators, and makers. Different events utilize different spaces. The main vending spaces through the year during events are the Tobacco Barn, the Feedlot, The log pen barn (Spring Plow Day and Fall Heritage Festival only) The food court, and lawn spaces.

Tobacco Barn
Typically we divide the space into (14) 12'x12' spaces with an aisle down the middle.  Each space has access to a 110 outlet.  There are florescent lights throughout, but they are not drastically bright.  Vendors may want to bring additional lighting.  The floor is level and made from packed dense-grade limestone grave. Wagons and carts will have no problem being pulled through.

Feedlot
With 6000 square feet, it's a huge space and can easily fit over 25 vendor booths. Most spaces have access to 110V electrical outlets.  The space is not level however, which can pose challenges for some vendors.  The ground slopes down at a slight pitch of about 1.5 degrees. The ground is poured concrete and can easily handle small tractors, trucks, and wagons.

Log Pen Barn

Reservations for vending spaces are first come first serve and typically we open registration online 3-6 months before an event, or by invitation.

We may add additional vending opportunities in the future. Some booth sites have access to electricity and some do not.  If you have questions regarding vending opportunities @HGR for your business, email director@homeplacefarmky.org.